Frequently Asked Questions

Registration & Attendance

When do I drop off and/or pick-up my camper(s)?


Drop off and pick up times will be staggered to allow for campers to maintain physical distance while entering camp. Arrival times for the village will begin at 7:45 am and pick up times will start at 2:45 pm. Arrival times for the Advanced Artisans will begin at 8:15 am and pick up times will start at 3:30 PM. Arrangements will be made for families with campers in both areas. Please refer to our Getting to Camp page for more information on traffic processes.




What is the cost of camp?


All 6 Weeks (full days): $1,755 - a 10% discount! One week (full days): $325 Annual Registration Fee: $30 per family Park Use Fee: $5 per camper Please see our Rates & Dates page for all enrollment options, pricing, and discounts.




How do I register and pay?


In Summer 2021, you must r egister for camp online and pay by credit card. Click here to access the Parent Dashboard - you will be able to enroll your camper(s), assign authorized pick-ups, pay online, and more. Payment Plans: When you enroll, you will have the option to pay in full or sign up for a payment plan:

  1. Weekly Payment Plan
  2. Bi-weekly Payment Plan
Signing up for a Weekly or Bi-weekly Payment Plan automatically places you into scheduled payments every Friday (or every-other Friday if choosing Bi-weekly) from the time your camper's enrollment is approved until the last day of camp - Friday, August 6. Deposits are required on all tuition when opting into a payment plan: 10% deposit from February 3rd - June 26th; 40% deposit from June 27th - August 7th. Questions about our payment plans? Please email campinfo@willowbrookartscamp.org or call us at 503-691-6132 and we’d be happy to help.




Can my child visit camp or try it out before registering?


Due to current COVID-19 regulations, we will not be able to allow visitors to camp or offer single-day registrations in Summer 2021.




If my child wants to be in a performance, how long should they attend camp?


They will need to sign up for the 2 week camp session for the specific play that is listed as a registration option.




Do you offer any discounts or financial assistance?


We offer several camp tuition discounts:

  • All 6-weeks of Camp are automatically 10% off
  • Tualatin Resident Discount - 5% off of all tuition for Tualatin residents
Willowbrook’s philosophy is to offer affordable, competitive rates while providing financial assistance for those in need so every child has an opportunity to experience camp. In addition to discounts noted above, we also offer financial assistance for families in need - available upon request. Subsidized Rates For families who need a little help and can pay 88% of the standard tuition rate. Financial Aid - Applications open March 5th For families whose children are enrolled in a free or reduced lunch program, or another financial assistance program. Our financial aid fund is limited and offered on a first-come, first-served basis, regardless of race, religion, national origin, gender, or status. If approved, we offer one full week of camp (full days) for your camper - you will only need to pay the $30 annual fee per family. For more information about our rates and dates, please click here.




Does registration ever fill up?


We highly recommend registering as early as possible to guarantee your child’s spot in advance. Due to our limited camp capacity in 2021, we expect registration to fill quickly.





General

How many campers attend per day?


We are currently limited to 250 campers per day for Summer 2021. In the past, we have had an average of 500 campers per day so the camp will be 50% smaller to give people lots of space. It will also mean that we are likely to fill all six weeks quickly. Visit our Ages & Activities page to learn more.




What are your staff to camper ratios?


1:5 in all areas.




Who are your staff? How qualified are they?


Each artistic area is led by a team of trained staff consisting of Specialists, College Assistants and High School Apprentices.

  • Specialists: Specialists lead our camp areas and range from school and community educators to professional artists with a teaching background. Many of our Specialists have been at Willowbrook for more than 5 years, and some have been with us over 20 years!
  • College Assistants: College Assistants help teach in all centers. Many attended Willowbrook as campers and previously worked as High School Apprentices. They have a demonstrated skill in their field of art and experience working with children.
  • High School Apprentices: Apprentices are 14-18 year old students who work for Willowbrook half of the day and attend as campers for the other half. They serve as role models and mentors for younger children and provide vital support to our Specialists and College Assistants.




Where is camp located and what’s the best route to get there?


Willowbrook Arts Camp is held outdoors at Brown’s Ferry Park, 5585 SW Nyberg Lane, Tualatin, OR, 97062. For directions and information for dropping off and picking up your camper, please click here.




What if I have more questions about camp that aren’t answered here?


We’d be happy to speak with you and answer any questions you may have about camp. Please feel free to contact us anytime!




How can I apply to work at Willowbrook?


Visit our Employment page to learn more about open positions and read job descriptions for each of our roles. To apply: Click the green "Click here to apply today" button on the Employment page, then select either "New Applicant" or "Returning Applicant" to be directed to our online application.




2021 COVID-19 Updates


Due to the continued presence of COVID-19 in the community, camp will be different this year. We will be enrolling campers for full weeks in a specific tent of their choice. Each camper will have a set group of 9 other campers that they stay with all week. They can list a friend that they want to have in their group as long as that friend is signed up for the same tent. We will have 250 campers in physically distanced groups at camp, with each camper wearing a mask (unless medically unable to) and keeping 6 feet from all other people in camp. For more details on COVID- 19 mitigation measures in camp see our COVID-19 FAQ section.





Camp Life

What should my child bring to camp? What about lunches and snacks?


Please be sure that all of your child’s clothing and belongings are labeled with their full name and age.

  • Face masks - Face masks are required for all campers. Please make sure your child's mask is well-fitted, covering their nose and mouth. You should send 1-2 extra masks in your camper's backpack and remind them to change their mask if it gets wet or dirty.
  • Lunch - Please send them to camp with a lunch, and please be sure they have eaten before arriving to camp. Food will not be provided. Campers will be required to sit 10 feet apart for meals.
  • Snack - Please send your child to camp with a small snack. Morning snack time is scheduled for campers in the Village or Squirrel's Nest. Artisan campers may eat their snack whenever they prefer. All campers will be required to sit 10 feet away from other campers when they are eating our drinking.
  • Water bottle - Please ensure your camper brings their labeled water bottle to camp every day. It is important that our campers stay hydrated. We have a few drinking fountains on site, but when each camper has their own water bottle, they are more likely to use them. It’s also eco-friendly!
  • Camp-appropriate clothing - Living in Oregon, we know that the weather can be unpredictable. With that in mind, please be sure your child wears/brings clothing options that keep them warm, cool, and dry.




What should my child NOT bring to camp?


Please DO NOT allow children to bring the following items to camp:

  • knives, guns or any weapons
  • toys, games, trading cards
  • electronics
  • Other valuable items
If brought to camp, Willowbrook reserves the right to confiscate these items and return them to parents at pick-up time. Cell phones may be brought, but they must remain in camper’s backpacks and silenced at all times. Cell phones may be used during camp hours in case of emergency only. Willowbrook staff will not be responsible for lost, stolen or broken items.




Are campers of different ages able to spend time together?


Due to OHA guidelines for COVID-19 mitigation, campers will be grouped into squads of 10 for Summer 2021. Squads will not be able to mix, and Village and Artisan campers must be in separate areas. If your child has a friend in the same age group they want to be grouped with, please note their friend’s name during your camper’s registration process and we will work to accommodate these requests.




Do you offer extended care?


We provide extended care in order to make our camp more accessible for working families. Simple activities, games, and art projects are provided in our assembly area supervised by Willowbrook staff. Click here for more information.




Can my child move to the Village or Artisan Area early?


Due to OHA guidelines for COVID-19 mitigation, we must keep all campers 5-10 years old in the Village and 11-18 years old in the Artisan area. Villagers cannot move to the Artisan area before age 11.




What are some of Willowbrook’s camp traditions?


Willowbrook has several wonderful camp traditions that have evolved over the years and are quite popular among our campers and their families. To learn more about these traditions please click here.




How do I know whether my camper will be a Squirrel, Villager, or Artisan?


Our age groupings will be slightly different in Summer 2021 than previous years. Our Village group will be campers from 5 to 10 years old, while our Artisan area will be 11 to 18 years. These age group divisions are mandated by OHA guidelines for childcare facilities. The Village Area: 5 and 10 years old on their first day of camp The Artisan Area: 11 to 18 years old on their first day of camp The Squirrel’s Nest: We are sad to share that we will not be able to include our youngest campers in 2021. COVID-19 safety guidelines do not allow us to safely include preschool aged children in our multi-aged camp environment. We look forward to welcoming our Squirrels back to camp in 2022. Their presence will be missed!





Performances

What performances are you doing this year?


Please see our Performance Schedule for a full list of performances we are hosting this summer.




What should my child do if they want to be in a performance?


They will need to sign up for the 2 week camp session for the specific play that is listed as a registration option.




If my child wants to be in a performance, how long should they attend camp?


Children from 11-18 year old, will need to enroll in a special two week session for any plays that they would like to perform in. Children 5-10 years old, will have weekly performances that are not currently listed on the website. To participate in these performances campers will need to be in the drama group for the week.





Health & Safety

What security measures do you take?


Willowbrook takes the utmost precautions in ensuring the safety of our campers, their families and our staff. Below are some of the many proactive steps we enact every year and every day of camp.

  • Willowbrook operates in an exclusive-use area of Brown's Ferry Park surrounded by a chain link fence.
  • All on-site staff members must successfully pass a background check on a national, federal, state, and county-wide level, conducted by third-party professional screening service.
  • Trained security staff are present throughout the day, and several staff members are posted at the front gate during arrival and departure times.
  • Visitors must check in and out at the Front Desk. Visitors are required to show photo ID and wear a badge while inside camp.
  • Children who are not enrolled in Willowbrook should not visit unless accompanied by a visiting adult/guardian.
  • At the end of the day, campers are escorted to designated areas within camp according to their ages and will be guided through our pick up procedures.
  • Only authorized persons, using a PIN system, are allowed to pick up campers.




Can you store/administer medicine to my child?


Yes. Willowbrook has a registered nurse present throughout the camp day who can administer prescription and over-the-counter medicines, first-aid, and other medical support to our campers. Does your child take medication? If your child requires medication during the camp day, please bring it to the Nurse’s tent in a labeled container when you drop your child off. Medications will be kept locked and administered only by the Nurse as approved by the child’s parent/guardian. Note: Due to our free-choice structure, it is difficult for us to call individual campers to the Nurse’s station during the camp day. If your child will need medication during the day, please be sure they know what time to visit the Nurse each day and can do so without a reminder. If at any time they need assistance however, we encourage them to let any staff member know right away.




Do you accommodate campers with special medical or behavioral needs?


Willowbrook welcomes children with special needs and disabilities. In some cases, we may ask that an adult attendant accompany their child to help ensure a successful camp experience as not all staff are trained to accommodate all needs. For more information or questions, please contact us so we may know how best to assist you.




What is your protocol for unfavorable weather?


Camp is held outdoors at Browns Ferry Park in Tualatin, rain or shine. Naturally this can pose challenges, especially with the heat during mid-summer months. Our activities are held under covered tents, so shade is plentiful and there’s protection from rain. On extremely hot days, sprinklers are available for campers to run through and cool down. Staff members regularly remind children to stay hydrated and take breaks. During a weather emergency or other unforeseen circumstances such as smoke from Oregon wildfires, Willowbrook enacts its weather policy and procedures. For more information feel free to contact us.




Are visitors permitted at Willowbrook?


Due to current COVID-19 regulations, we will not be able to allow visitors to camp or offer single-day registrations in Summer 2021.




What are your bathroom and hand-washing facilities like?


Because Willowbrook is held all-outdoors in a public park setting, we have porta-potties and portable hand washing stations. Each camp cohort will have their own porta-potty and sink that is only for use by their stable group. Hand sanitizer will also be available.




What is your camper behavior policy?


Willowbrook focuses on positive and acceptable behavior, redirection, and gentle guidance for every camper. If a child engages in seriously disruptive behavior, Willowbrook staff will call the parent/guardian listed on the camper’s enrollment and if unreachable, the designated emergency contact. Any child who is physically or verbally abusive will be removed from camp activities and may be sent home. Return to camp will be contingent upon a conference with parents and child. For more information about our Code of Behavior please contact us at campinfo@willowbrookartscamp.org or 503-691-6132.




May I volunteer at camp?


Thanks for asking! We’re well staffed and covered at camp, but please check out other volunteer opportunities available at Willowbrook. We’d love to hear from you!





COVID-19

What changes will be made to Willowbrook programs and offerings in Summer 2021?


Willowbrook will continue to be child-centered and an open-structured environment. However, we will be keeping campers in set groups throughout the week so they will have to pick a primary art or nature focus. In this set group campers will still be able to pick their activities and we will bring in materials from other creative areas to provide additional choice. While we will still offer a broad range of arts and activities, some activity choices and art areas we have had in previous years may be unavailable in Summer 2021 due to COVID mitigation concerns (e.g. no photography darkroom; no wind instruments in music tent). In addition, our age groupings will be slightly different in 2021 than previous years. Our Village group will be campers from 5 to 10 years old, while our Artisan area will be 11 to 18 years. These age group divisions are mandated by OHA guidelines for childcare facilities.




What steps are you taking to mitigate the risk of COVID-19 at camp?


We are reviewing guidelines from The Oregon Health Authority to develop communicable disease management plans for camp this summer. All plans are subject to change as COVID-19 risk level changes. The health and safety of our staff and campers is our top priority.

  • Willowbrook’s summer camp is held outdoors under large, open tents which provide coverage from the elements while providing great airflow. Any of our smaller tents or trailers (e.g. photography darkroom) which don’t allow for physical distancing will not be used in 2021.
  • Camp capacity will be significantly limited this year, with only 250 campers and about 80 staffers per week.
  • Campers will be assigned to stable cohorts/pods of 10 campers + 2 staff and will stay with this group all week. Campers will not move between tents or mix with other cohorts; Village and Artisan campers will also be kept separately in their respective areas.
  • Masks must be worn by all campers and staff and 6-foot physical distancing will be enforced throughout camp.
  • We will conduct daily health screenings, including temperature checks, to all campers, staff, and any other person (e.g. parents, maintenance staff, etc) coming into the program.
  • We will keep daily logs of participants and any contacts in each stable cohort/program area to facilitate contact tracing if necessary.
  • Supplies will be provided for individual camper use, and any shared supplies will be sanitized between uses.
  • Each camp area will have an area-specific communicable disease management plan.




How will check-in/check-out processes change this year?


We will alter our typical pick-up/drop-off procedures this year to facilitate social distancing and avoid mixing camper cohorts:

  • Arrival and departure times will be staggered to avoid large groups of campers congregating around entry/exit gates.
  • Parents/guardians will be required to drop-off and pick-up their children outside of our camp gates with staff members; parents will not be allowed to enter camp gates for daily drop-off and pick-up. Families will be required to wear masks and practice social distancing at these times.
  • Parents will be required to complete a daily health screening questionnaire for their campers which asks them about potential COVID symptoms and exposures. We will exclude campers (and any other individual entering camp) if they present a COVID transmission risk as defined by OHA guidelines.




What are your area sanitation protocols?


We will clean and sanitize materials between uses by individuals if they are high touch. Otherwise, they will be sanitized as they become dirty, and at least daily. Hard surfaces and general work areas will be sanitized midday and after the program day has ended. Handwashing sinks and faucets will be sanitized after each use.




What are bathroom and handwashing facilities like?


Because Willowbrook is held all-outdoors in a public park setting, we have porta-potties and portable hand washing stations. Each camp cohort will have their own porta-potty and sink that is only for use by their stable group. Hand sanitizer will also be available.




What are your contact tracing protocols?


In addition to typical camp registration processes, we will use daily program logs for each camp cohort which will record:

  • Names of campers and staff present in each cohort
  • Names of parent/guardian at drop-off/pick-up times
  • Names of any additional staff or other individuals who come into contact with the stable group
  • Arrival/departure times for all of the individuals listed above
  • Health check verification for staff, campers, and any other individuals coming into the program





© 2020 by Willowbrook Arts Camp   |   503-691-6132      

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